The 50lb Rule is Dead.
Welcome to the 15lb Reality.
The EPA's new mandate drops the reporting threshold to 15 lbs. Don't risk the $69,733 daily fine. Log a service call in 30 seconds. Get audit-ready PDFs on demand.
*EPA-Approved Record Keeping Formulas Included
Built on the regulations, not around them
The 2026 Compliance Cliff
Why Your Current Logbook is a Liability
The AIM Act acceleration changes everything on Jan 1, 2026. Manual spreadsheets and paper logs won't hold up in an audit.
Threshold Drop
The trigger rate for commercial refrigeration drops from 50 lbs to 15 lbs charge capacity. Smaller systems are now in the crosshairs.
The $69,733 Fine
Fines are cumulative. Missing a leak repair deadline by 3 days? That's over $200k in potential liability. Ignorance is not a defense.
Mandatory Reporting
Chronic leaker reporting is now automatic based on the new calculation method. Ref LeakLog guarantees your math is EPA-approved every time.
Field-First Technology
Built for the Rooftop,
Not the Office.
Technicians don't have time for complex software. Ref LeakLog 2026 is designed for greasy hands, bright sun, and fast data entry.
EPA Compliance Engine
Both Annualizing and Rolling Average methods are built in. Every calculation follows the exact EPA-approved formula — no guesswork.
One-Scan Asset History
Stick a QR code on the unit. Scan to instantly see refrigerant type, charge capacity, and full leak history.
Auto-Calc Verification
We calculate the leak rate % automatically. If it hits the threshold, the app flags it immediately to schedule repairs.
The Product
What you'll actually be using
Built for the field. Designed so a journeyman tech can log a service call in under 30 seconds.
Fleet at a glance
Open repairs, threshold-exceeding units, and YTD refrigerant added — without a spreadsheet.
Equipment + service log
Every addition recorded with technician, EPA cert, and refrigerant type. Leak rate computed automatically.
30-day repair clock
Crossing the threshold auto-creates the repair and starts the EPA-mandated countdown. Nothing slips.
Audit-ready PDF reports
Chronic-leaker filings, annual rollups, and per-site exports generated on demand.
Risk Calculator
If you miss a repair deadline or fail to retrofit by just a few days.
Potential EPA Fine
*Based on max statutory penalty of $69,733 per day per violation (2024 adjustment).
Audit Insurance
3-Year Record Retention. Guaranteed.
Bulletproof Backups
Every log entry is encrypted and stored for a minimum of 3 years, meeting strict EPA Section 608 retention requirements.
One-Click Export
EPA inspector at the door? Generate a full, compliant PDF report for any unit or facility in seconds.
Change History
Complete audit trail. See who edited a log, when, and why. Protects you against employee negligence.
Simple Pricing
Cheaper than a Single Violation
No hidden fees. Cancel anytime. Secure your peace of mind for less than a dollar a day.
One avoided $69,733 fine pays for ~200 years of Independent.
Independent Tech
1 User License
Unlimited Equipment
Unlimited Leak Logs
Automatic Leak Rate Calculations
Basic PDF Reporting
Mobile Access
Shop / Business
Up to 6 Users
Centralized Fleet Dashboard
QR Code Asset Tagging
Audit-Ready 3-Year Archive
Priority Email Support
Fleet & Site Reporting
Side-by-side
| Feature | Independent | Shop / Business |
|---|---|---|
| User seats | 1 | Up to 6 |
| Equipment tracked | Unlimited | Unlimited |
| Service event log | Unlimited | Unlimited |
| Leak-rate auto-calc | Yes | Yes |
| QR asset tagging | — | Yes |
| Fleet dashboard | — | Yes |
| Site-level reporting | — | Yes |
| 3-year audit archive | Yes | Yes |
| Support | Priority email |
FAQ
What contractors ask before they sign up
What happens at the end of the 14-day free trial?
Your account stays — read-only — until you pick a plan. Existing service events and reports remain accessible. No automatic charge, no card required to start.
Can I export my data if I leave?
Yes. Every regulated table (equipment, service events, repairs, verification tests) exports to CSV and PDF from the dashboard. EPA Section 608 mandates 3-year retention; we make sure that obligation travels with you, not us.
Is the leak-rate math really EPA-accurate?
The compliance engine implements the trailing-12-month method from 40 CFR §82.157, with the category thresholds (10% / 20% / 30%) the rule actually uses. The same code generates the on-screen number and the PDF you'd hand an inspector.
How is my data secured?
Postgres with row-level security on every regulated table — your org's rows are isolated at the database layer, not just in the UI. Service-role keys never touch the browser. Hosted on Supabase (SOC 2 Type 2) and Vercel.
Does this work for a one-truck operation, or just shops?
Both. The Independent tier ($29/mo) is built for solo techs — unlimited equipment, unlimited service events, basic PDF reports. The Shop tier ($89/mo) adds multi-user, QR asset tagging, and fleet-wide dashboards for up to 6 seats.
What if I get audited tomorrow?
Open the Reports page, pick a date range, download the chronic-leaker filing as a signed PDF. The audit trail is append-only at the database level, so the document you produce matches the record exactly.
Do you integrate with my dispatch software?
Not yet. Today the workflow is: tech logs the service event on their phone after the call (QR-scan or pick the unit, enter lbs added, sign with EPA cert). We're tracking ServiceTitan and Housecall Pro integrations on the roadmap.
Refund policy?
Cancel any time from settings. If the product hasn't earned its keep in the first 30 days, email us — we refund the month. Details on the Refund Policy page.
Free Resources
EPA compliance, decoded
The 15-Pound Rule: What changes January 1, 2026
Plain-English walkthrough of the threshold change and what contractors have to log starting day one.
How to calculate refrigerant leak rates the EPA way
The trailing-12-month formula, category thresholds, and where most field calculations go wrong.
Subpart C audit defense: an inspection walkthrough
What an EPA inspector actually asks for, and the records you need staged before they arrive.